The quality of your translation starts with the quality of what you submit. Poorly prepared documents lead to errors, delays, and additional costs. A little preparation on your end goes a long way toward getting an accurate, accepted certified translation on time.
Provide Clear, High-Quality Scans or Copies
- Scan at minimum 300 DPI resolution
- Ensure all text, stamps, seals, and signatures are fully visible
- Use color scanning when document has color-coded elements
- If the original is worn or damaged, consider requesting a fresh official copy
Provide Context and Instructions
- Specify the purpose (immigration, academic, legal, medical)
- Name the institution or authority receiving the translated document
- Mention any specific formatting requirements
- Indicate if any terms should remain untranslated
Organize Multi-Page Documents Correctly
- Number all pages clearly
- Submit all pages together — even blank pages
- If submitting multiple separate documents, label them individually
- Confirm with the translator whether they need originals or copies
Conclusion
Preparing your documents properly is a simple step that pays dividends in translation accuracy, faster turnaround, and first-time acceptance. When in doubt, call or message our team — we are happy to guide you through document preparation before you submit.